Traders Terms and Conditions

Wessex Folk Festival – Traders Terms and Conditions

  1. Booking & Payments

    • A non-refundable deposit of 50% is required to secure a trader’s pitch.

    • The remaining balance must be paid no later than 60 days before the Festival.

    • All payments must be made in full by this deadline to retain your pitch.

  2. Documentation

    • Traders must provide copies of their Public Liability Insurance Certificate, Food Hygiene Certificate, Fire Safety and TEN (Temporary Event Notice), if applicable.

    • These documents must be submitted no later than 60 days before the Festival.

    • Traders must display their current Public Liability Insurance Certificate clearly on their stall during the Festival. Failure to do so will result in immediate withdrawal of the stall without refund.

  3. Health & Safety

    • All stalls must pass the Wessex Folk Festival Health & Safety Officer’s inspection before trading begins.

    • Failure to meet safety requirements will mean you cannot trade until the issues are resolved. No refunds will be given.

  4. Liability & Conduct

    • The Wessex Folk Festival accepts no liability for injury or illness caused by any part of a trading stall.

    • The Festival is not responsible for any discrepancies in goods or services provided by traders.

    • The Committee reserves the right to accept or decline any application.

    • Any trader found to be in breach of the Festival’s Safeguarding Policy or Equality and Diversity Policy may be stopped from trading and removed from the site without refund.

    • Goods deemed offensive or publicly unacceptable will not be permitted and may result in removal from the site without refund.

  5. Refunds & Cancellations

    • Refunds are at the discretion of the Festival Chair.

    • Traders must notify the Festival in writing at least 60 days before the start of the Festival to withdraw and be considered for a refund. No refunds will be made for withdrawals within 60 days of the Festival.

    • If the Festival is cancelled in whole or in part due to unforeseen circumstances, extreme weather, or terrorism, no refunds will be given.

    • If the Festival is cancelled due to an epidemic, a full refund of pitch fees will be made.

    • It is the trader’s responsibility to provide up-to-date bank account details for any refund. The Festival is not liable if a refund cannot be processed due to outdated or incorrect bank information.

  6. Power Supply

    • Traders must supply their own power using a small, quiet generator (maximum noise level 69 decibels at 7 metres).

    • Generators producing excessive noise or fumes may be disconnected by the Festival.

  7. Site Rules

    • Traders must remove all property and rubbish at the end of the Festival, disposing of waste in an environmentally responsible manner.

    • Vehicles are not allowed on site without prior permission from a Committee member. Traders are responsible for the safe movement of vehicles and equipment.

    • All property left overnight is at the trader’s own risk.

    • Pitch positions are allocated by the Committee and may not be changed without permission.

    • Traders must cease trading when the Festival Organisers decide.

  8. Trading Risk

    • The Festival accepts no responsibility for lack of trade or profit. Traders participate at their own financial risk.